For photographers and studios
Run the studio, not the spreadsheet.
Snapeterna turns your own WordPress site into the system behind the studio: enquiries, bookings, crew, galleries, albums and the money — one record from the first message to the last print.
- Runs on the site you already have
- Your gateway, your database, no commission
- One record per job, enquiry to final print
Your WordPress
It installs on the site you already run. Nothing moves to a subdomain.
Your gateway
Payments go through your own WooCommerce checkout, and we take no cut.
Your database
Clients and bookings are rows in your tables. We never see them.
Yours on the way out
If the licence lapses it goes read-only, not dark. Read and export everything.
Features
Everything the studio runs on, in one place.
Bookings & scheduling
Your bookable week as rules rather than blocked-out squares, with notice periods, buffers and capacity. Stated in local time, so it survives the clocks changing.
Crew & kit
Second shooters, hired videographers, the lighting kit, the studio floor. Putting someone on a job consumes their day, so “is Priya free on the 13th?” has one answer.
Delivery & proofing
Private galleries with links that expire, optional passcodes and watermarked proofs. The client picks their favourites and the list comes back to you.
Albums & prints
What you owe the client that is made of paper. Supplier, order reference, courier and tracking per item, and one list of everything outstanding.
Automations & reports
Written once, in your own words, and sent once — never twice. Alongside what you have booked, collected and are owed.
A client area
Your clients sign in to your site and see their own bookings, dates, balance and photographs. They see nothing else, and nobody else sees theirs.
How it works
Not three systems with exports between them. The same row moves through all of it, which is why nothing has to be reconciled afterwards.
01
The enquiry arrives
From your site, or typed in by you. It is the booking already — at the start of its own timeline, not a note to copy somewhere later.
02
The date is held
Taking the date writes one row to one ledger with a uniqueness rule on the seat. Two people cannot both hold it, and that is the database’s doing, not the software’s.
03
Photographs and money land
Private galleries, the client’s picks, the album at the lab, and what is still owed — all on the record the enquiry became.
Benefits
Twelve things that follow from it being yours.
One record per job
Enquiry to final print on one timeline. No handover between systems, so nothing is reconciled afterwards.
The database refuses a clash
A uniqueness rule on the seat, not a check in the code. Two checkouts in the same second cannot both win.
No commission, ever
Money goes from your client to your gateway. We are not in the middle of it.
People, gear and rooms
All the same question — is it free then? A second shooter and a lighting kit are booked the same way.
Galleries nothing can reach
No image has a public address. Every one is served through a signed link that expires.
Deposits and balances
Split a job into instalments, each payable on its own. Paying the deposit is how a quote is accepted.
Sent once, never twice
Automations start switched off and send at most once per booking — guaranteed by the database, not by care.
Paper tracked to the door
Albums, prints and frames with supplier, order reference, courier and tracking per item.
Three money figures
Booked, collected and outstanding kept apart. Conflating them is how a full diary runs out of money.
It admits what it cannot do
Your server’s real limits reported on screen — including the awkward ones — rather than assumed.
A client area on your site
Their dates, their balance, their photographs. Not your notes, and nobody else’s shoot.
Read-only, never dark
If the licence lapses you keep reading and exporting everything. A card expiring on Friday must not cost you Saturday.
Pricing
One licence. Everything in it.
$999
per year, one site — no tiers, no per-booking cut, no trial
Every feature is in the one product, and none of them starts costing more when you get busier. If the licence lapses, the plugin goes read-only rather than dark.
Questions
The things studios ask first.
Do I need WooCommerce?
Only for taking money. Enquiries, bookings, the diary, crew, events and galleries all work without it, so you can start taking enquiries before you have a shop at all.
Self-serve booking is the one part that genuinely needs it, because that is the part where a client pays at checkout.
Where do my photographs actually live?
On your own server by default, in a private folder that is not reachable by URL — every image is served through a signed link that expires.
Or in your own S3-compatible bucket: AWS, Cloudflare R2, Backblaze, DigitalOcean Spaces or MinIO. Switching changes where the next upload goes and leaves what is already there alone.
Can two clients book the same slot?
No, and not because the software checks carefully. Everything that consumes time writes to one ledger with a uniqueness rule on the seat, so a second claim on the same seat is refused by the database itself.
Staff are treated differently on purpose: you are warned about a clash and may go ahead, because a studio that can crew a second Saturday wedding should not be stopped by its own software.
What happens to my data if I stop paying?
You keep it, and you can still read and export all of it. Your clients, bookings and galleries stay exactly where they are — in your own database — and new enquiries still arrive.
What stops is saving changes, the automatic emails, and self-serve booking. Losing access to your own records because a card expired is not something we were willing to build.
Will it work with my theme?
Yes. The client-facing parts are blocks you place on a page, and the client area is one page you choose. There is a companion theme if you want the whole thing to match out of the box.
Is there a free version?
No. It is one paid product with everything in it — no tiers to compare, no features held back, and nothing that stops working when you get busier.
Resources
Writing for people who run a studio.
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7 Tips for Mastering Natural Light Photography
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How to Upsell Your Photography Services Without Feeling Salesy
As a photographer, you already understand the value of capturing life’s most precious moments. But growing a photography business requires more than just taking great photos. It’s about maximizing the value of each client interaction, and one effective way to do that is through upselling. The challenge? How do you upsell your photography services without…
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5 Essential Tips for Managing Your Photography Clients
Managing clients is one of the most critical aspects of running a successful photography business. Whether you’re a seasoned professional or just starting out, how you manage relationships with your clients can make or break your business. Happy clients not only come back for repeat services, but they also spread the word about your business,…
Get more tips
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