Features
Everything the studio runs on.
There is no cut-down tier, so all of this is in the one license. Each part below is a thing a studio already does by hand — the point is that they stop being separate.
Pick the part of the job you want to see.
One diary, and rules instead of blocked-out squares.
You describe the week you are willing to work — Tuesdays 09:00 to 18:00, two slots at a time, 48 hours’ notice — and the software works out what is actually bookable from there. Closures and leave cut into it rather than replacing it.
A quote the client accepts by paying it.
Write the lines, send it, and the deposit link goes with it. Paying the deposit is the acceptance — there is no separate “approve” step to chase, and no window where they have agreed but not paid and the date is neither held nor free.
Who is on it, and what they are carrying.
A wedding is several events on one booking — the mehendi, the ceremony, the reception — each with its own time, venue and crew. Put somebody on one and their day is accounted for; move the event and their day moves with it.
Proofs, picks, prints, and what is still owed.
The gallery goes out as a private link. The client’s favourites come back as a list against the frames themselves, with their own notes on them. The album order that follows carries its supplier and its tracking, and the balance is on the same screen as all of it.
Bookings & scheduling
Availability as rules, resolved in your own time zone.
A window is a weekday and a time — “Tuesdays, 09:00 to 18:00” — not a fixed instant. That sounds like a detail until the clocks change: a 09:00 window stays 09:00 on both sides of it, which a diary built on timestamps does not.
- Weekly windows, or a one-off date that replaces them
- Minimum notice and how far ahead clients may book
- Setup and pack-down buffers, so slots do not touch
- Keep Saturdays for enquiries only, so no headshot lands in one
- A month, week or day view of what is actually booked
Crew & kit
People, equipment and rooms are the same question.
Each of them can only be in one place at a time, and what you need to know about each is identical: is it free then? So a second shooter, a hired videographer, the lighting kit and the studio floor are all scheduled the same way.
- A clash is shown, never silently refused — you may still send them
- Setup and pack-down count as time they are busy
- Assigned, then confirmed — so you know who has actually replied
- Move the shoot and the crew’s time moves with it
- A freelancer with no login is still schedulable
Delivery & proofing
Galleries that are actually private.
No image is reachable by its address. Every one is served through a link that names the photograph, the size and an expiry, so a URL copied out of a browser and pasted into a group chat has stopped working before anyone opens it.
- Proof galleries are watermarked and cannot be downloaded
- Final galleries are full resolution, with download-all
- Share links with a passcode, a view limit and an end date
- Revoke a link and see whether it was ever opened
- Two people sharing a gallery each keep their own picks
- Store on your server, or in your own S3-compatible bucket
Albums & prints
The part of the job made of paper.
An album is not a line on the quote. The quote records what was sold at the price it was sold for and must never change; “at the lab since Tuesday, tracking GB9912” changes every week. So they are separate records that are allowed to disagree.
- Albums, prints, framing, USBs — or anything else
- Supplier, their order reference, carrier and tracking
- What each item cost you, kept internal
- One list of everything outstanding, late first
Automations & reports
Written once, in your words, and sent once.
A rule is a number of days either side of something that happened, plus the message. “Seven days before the shoot.” “Two days after the proofs go live, if they have not chosen anything yet.” No scripting, and nothing you need to be a developer to read back.
- Every rule starts switched off, so nothing emails your back catalogue
- Sent at most once per booking, ever — guaranteed by the database
- A log of what went, including anything that failed to
- Booked, collected and outstanding as three separate figures
- Where your work comes from, and how much of it converts
The client area
What your clients see, and what they do not.
They sign in to your site and find their own bookings, their dates, what is left to pay and their photographs. Not your notes, not your costs, not your other clients. A booking that is not theirs answers exactly as one that does not exist.
- Their dates, their balance, their galleries
- Pay an instalment without being chased for it
- Choose their favourites from the proofs, with notes
- No separate login to another company’s website
One licence
All of it, in the one price.
No tiers to compare and nothing held back for a higher plan.